Employment Opportunities

POSITION: Volunteer Coordinator

REPORTS TO: Board of Directors (interim)

The Volunteer Coordinator is responsible for supporting HSLWR operations, programs and special events through the scheduling, management and tracking of all volunteers. This includes working with board and shelter manager in identifying needs and opportunities for volunteers as well as providing day-to-day oversight, administration, tracking and evaluation in meeting all volunteer needs for operating the HSLWR Shelter.

This is a part time position working on site at the Shelter and occasionally offsite for events. Flexible scheduling of hours but because we run shifts 7 days a week and 365 days a year there will be off-hour communication required when shift issues arise.

Recruiting, screening, training, scheduling and managing volunteers

Including – but not limited to –

  • Match skill sets, time availability and interests to organizational needs and assign volunteers to specific tasks
  • Coordinate the scheduling and management of both on- and off-site volunteer groups as appropriate
  • Maintain and organize up-to-date volunteer agreements and volunteer applications
  • Maintain detailed records in HSLWR files and systems
  • Track Volunteer Metrics
  • Organize new volunteer orientation scheduling and facilitate orientation as needed
  • Maintain a current calendar of events for volunteer groups and individuals
  • Publish a weekly schedule of onsite volunteer coverage for Dog, Cat and Desk shifts and post at Shelter
  • Develop and Execute ideas for Volunteer Recruitment, Retention and Cultivation
  • Conduct Exit “interviews” for volunteers leaving shelter. Communicate trends to Board.
  • Plan volunteer thank you and appreciation activities
  • Maintain and update volunteer communications via website and newsletter submission
  • Represent HSLWR at community outreach events, as needed
  • As needed, assist with the coordination of third party events
  • Special Event Support as requested
  • Schedule an adequate number of volunteers to meet the shift, event and/or program requirements
  • Under the direction of the Board or Shelter Manager assist with event planning, logistics and day of needs.
  • In cooperation with the Shelter Manager and relevant Board member develop policies and procedures for appointing and communicating with Shift leaders.
  • Document and communicate procedures for each shift and follow up with shift leaders/ volunteers when problems arise.
  • Dog and cat handling as required for orientation, training, events and when working at the desk in the shelter.QUALIFICATIONS/SKILLS:
  • BS/BA degree or equivalent in relevant experience.
  • Previous experience as a volunteer coordinator/organizer required.
  • Strong organizational skills.
  • Strong written and oral communication skills.
  • Excellent Phone Skills
  • Strong interpersonal skills.
  • Track record of successful interaction with non-profit senior leadership and/or Board of Directors
  • Proven ability to work with a diverse group of individuals.
  • Strong computer skills. –Microsoft Office Suite, Volunteer Spot, MailChimp and other non-profit software (preferred)
  • Ability to accommodate a flexible schedule.
  • Must Love Dogs (and cats!)

Please send your cover letter and resume to – Media@hslwr.org